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DeKalb County School System
Registration Procedures
2011-2012
Welcome to DeKalb County School System Office of Student Assignment in the Division of Support Services. Registration for school is an ongoing process throughout the school year.

Parents or guardians are requested to register children for school as soon as they move into a school attendance zone. Schools can register students any day during the regular school year. During the months of June and July, schools are required to designate specific days and hours for new student registration. Parents of students returning to the same school must submit updated information to the school prior to ending of the school year or during summer registration.

The following procedures will be utilized by all DeKalb schools and centers and will serve to assist parents or guardians in registering students as expeditiously as possible. The procedures contained in this document include the process for students new to DeKalb and for students moving from one DeKalb attendance zone into another DeKalb attendance zone.
Who must register to attend a school within the DeKalb County School System?
  • All students new to DeKalb County must register
  • All students who move from one DeKalb school attendance zone to another DeKalb attendance zone must register
  • All students who are returning to the same school must submit an updated registration form.
When does registration take place?
  • Registration is ongoing throughout the school year at each school and center
  • Registration occurs during designated days and hours during the months of June and July
  • Students returning to the same school are expected to update and submit registration forms during May, 2011. Registration forms will be provided to parents by the school during May or June 2011
  • Parents or guardians of students may register for school any time school is open
    Who is authorized to register a child in a DeKalb County System school or center?
    • A child may be registered by his or her:
      • Parent; or
      • Legal guardian, including an agent grandparent, as provided by the “Power of Attorney for the Care of a Minor Child Act,” O.C.G.A. § 19-9-120 et seq
      • Guardian with military power of attorney 10 U.S.C. § 1044b
      • Migrant Education Program status 20 U.S.C. § 6391 et seq.
    What documents are required for registration in a DeKalb County System school or center?
    Kindergarten
    • Parents or guardians must present an original or state-certified copy of the child’s birth certificate;
    • The child must be five years old (5) on or before September 1, 2011;
    • Social Security Card, or waiver as per O.C.G.A. § 20-2-150(d);
    • Certificate of Eye, Ear, and Dental Examination (GA form 3300 – GA-DHR);
    • Certificate of Immunization (GA form 3231 – GA-DHR), or waiver as per O.C.G.A. § 20-2-771;
    • Photo ID of the parent or guardian enrolling the child;
    • Proof of Residency documents; and
    • Proof of Residency documents; and
    • Proof of custody or guardianship if not the birth parent. In the case of grandparent agents, as per O.C.G.A. § 19-9-120 et seq., a copy of the Power of Attorney document that is in the substantially same form as provided in O.C.G.A. § 19-9-129(b)-(c), and proof of the parent’s stated hardship.
    First Grade
  • Parents or guardians must present an original or state-certified copy of the child’s birth certificate
  • The child must be six years old (6) on or before September 1, 2011;
  • Social Security Card, or waiver as per O.C.G.A. § 20-2-150(d);
  • Certificate of Eye, Ear, and Dental Examination (GA form 3300 – GA-DHR);
  • Certificate of Immunization (GA form 3231 – GA-DHR), or waiver as per O.C.G.A. § 20-2-771;
  • Photo ID of the parent or guardian enrolling the child;
  • Proof of Residency documents; and
  • Proof of custody or guardianship if not the birth parent. In the case of grandparent agents, as per O.C.G.A. § 19-9-120 et seq., a copy of the Power of Attorney document that is in the substantially same form as provided in O.C.G.A. § 19-9-129(b)-(c), and proof of the parent’s stated hardship.
    All other grades
  • Students who have not attained the age of 20 by September 1 or they have not received a high school diploma or the equivalent as prescribed in O.C.G.A. § 20-2-150 ;
  • Must present a copy of the birth certificate;
  • Certificate of Eye, Ear, and Dental Examination (GA form 3300 – GA-DHR) ;
  • Photo ID of the parent or guardian enrolling the child;
  • Proof of Residency documents;
  • Discipline report (middle and high schools);
  • Withdrawal records from previous school including last grade placement; and
  • Proof of custody or guardianship if not the birth parent. In the case of grandparent agents, as per O.C.G.A. § 19-9-120 et seq., a copy of the Power of Attorney document that is in the substantially same form as provided in O.C.G.A. § 19-9-129(b)-(c), and proof of the parent’s stated hardship.
    Immigrant Status
  • Schools shall enroll immigrants/non visa-holders meeting age and residency requirements and shall not inquire about their legal status.
    Students returning to the same DeKalb school must present the following:
    • Parents must update the DeKalb registration form and any school-related materials each year (Fernbank field trip permission, dismissal arrangements, clinic forms, etc.)
    Proof of Residency documents must include one of the following:
  • Current utility bill (gas, electric, or water only – no phone bills);
  • Signed lease; or
  • Mortgage contract
    What are the requirements to verify Proof of Residency for co-residents?
    • In the event of co-residency, proof of residency must be in the form of an Affidavit of Legal Residence, including (1) a current utility bill in the name of the home owner or lessee; (2) an official or current business letter from the parent’s or guardian’s place of employment or other official business letter addressed to them at their current place of residence; and (3) the last utility bill from the parent’s or guardian’s previous address.
    • The Affidavit of Legal Residence must be updated each semester by both the homeowner/leaseholder and the parent or guardian.
    • The parent of the child being enrolled must be present when the affidavit is presented to the school
    How can a homeless child register for school?
    • • Children who meet the definition of homeless as set forth in section 103 of the McKinney-Vento Homeless Assistance Act 42, U.S.C. § 11434a et seq., and who are located within the DeKalb County School System district may present themselves to the school’s principal in the respective attendance areas where the child’s parents or guardians are located.
    • • Homelessness may be characterized by the following:
      • Live in a shelter or motel;
      • Share housing with relatives or others because the parents or guardians lost their housing or cannot afford housing;
      • Live in a campground, car, abandoned building, or other inadequate shelter;
      • Live on the street;
      • Live in a temporary foster care residence; or
      • Has been abandoned in a hospital.
    • Homeless parents have the right to:
      • Enroll their child in school with or without health and school records;
      • Enroll their child either in the school where the parent is located, or the school attended when permanently housed if in the best interest of the child;
      • Receive transportation to and from school; , if requested by the parent /guardian, where required by federal law at 42 U.S.C. § 11432(g)(1)(J)(iii); and
      • Participate in school related activities and receive other needed services.
    Is there a means for Provisional Enrollment?
    • The compulsory attendance law of Georgia requires parents or guardians, residing within Georgia and having control or charge of a child between the sixth (6th) birthday and the sixteenth (16th) birthday to send such child to a public, private, or home study program.
    • A student shall be enrolled on a provisional basis and allowed to attend school for thirty (30) days while awaiting evidence of residence, guardianship, or other local requirements.
    • A student shall not receive provisional enrollment while awaiting evidence of immunization requirements. Georgia law, specifically O.C.G.A. § 20-2-771(b), requires a certificate of immunization prior to enrollment. The law permits a principal to grant a thirty (30) day waiver of this requirement for a justified reason.
    • If the parent does not produce the appropriate paperwork, the school shall notify the parent, in writing, ten (10) days before withdrawing a student from the school. If appropriate documentation is not produced during the ten-day notification period, the student shall be considered withdrawn at the end of the thirtieth (30th) day.
    • Provisional enrollment does not apply to students in grades 7-12 who are subject to disciplinary actions or felony convictions.
    • Students pre-registering shall not be eligible for Provisional Enrollment.
    How can I establish guardianship for a child under my authority?
    • Guardianship may be granted by the Probate Court of DeKalb County. The contact number for Probate Court is 404-371-2892. The website is www.gaprobate.org. Parents/guardians may download forms and other information.
    • A Grandparent may become an agent for a grandchild when hardship prevents the parent from caring for the child, as provided by the “Power of Attorney for the Care of a Minor Child Act,” O.C.G.A. § 19-9-120 et seq.
    Centralized International Student Registration
  • The DCSS provides a centralized registration process for any student who was born outside of the United States and/or whose first spoken language is other than American English. The centralized registration process takes place at the International Student Screening Center (ISSC) located at 2383 N. Druid Hills Road, Atlanta, GA 30329. If a parent reports to their neighborhood school for registration and it is determined that the student was born outside of the United States or has a first spoken language other than American English then they are referred to the ISSC for the registration process.
  • The centralized registration process allows for a structured process to clearly identify the students who will qualify to receive language support services under the English Language Learner program in DeKalb. It also helps us identify parents who need translation and interpretation services and the language(s) needed for those services.
  • In addition to the registration that occurs at the ISSC, an extension of the centralized registration occurs at a few locations that have a large population of students and families that need interpretation and translation services. Those satellite locations for the centralized registration occur at Sequoyah Middle School and Dresden Elementary.
  • For additional information, please access the link below:
    http://www.dekalb.k12.ga.us/schools/centers/international



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